About the Role

We are seeking a proactive and highly organised Fleet Coordinator to join our team. In this role, you’ll be the key link between our customers, workshop, transport, and operations teams—ensuring our hire fleet is delivered on time, maintained to a high standard, and fully compliant.

If you thrive in a fast-paced environment, have great attention to detail, and enjoy juggling competing priorities, this is the perfect role for you.

Key Responsibilities

• Manage daily machinery hire bookings, off‑hire requests, extensions, and fleet availability.
• Source external hire equipment for projects when internal assets are unavailable or unsuitable.
• Obtain competitive quotes, negotiate pricing, and secure the best value for the company.
• Raise purchase orders (POs) and ensure all supplier documentation is accurate and complete.
• Maintain up‑to‑date hire records, schedules, and system entries.
• Liaise with workshop, transport, and operational teams to ensure equipment is prepared, serviced, and delivered on time.
• Communicate with customers regarding specifications, delivery requirements, and hire terms.
• Monitor fleet utilisation and assist with planning maintenance, repairs, and inspections.
• Support invoicing, hire reports, and general administrative tasks as needed

About You

• Previous experience in machinery hire, logistics coordination, fleet management, or a similar role (preferred).
• Strong administrative and organisational ability.
• Confident communicator who can work with operations, workshop, haulage, and customers.
• Ability to manage multiple priorities and meet deadlines in a busy environment.
• Good computer skills and experience with hire or fleet management systems (advantageous).
• Knowledge of heavy machinery, transport, or civil construction equipment is highly desirable.

What We Offer

• A supportive team environment with strong operational backing.
• Career growth and development opportunities.
• Competitive salary based on experience.
• A chance to be part of a high-performing, safety‑focused business with a strong reputation in the industry.

About Us

REGROUP (AK Evans Group Australia trading as Regroup Australia) has been serving Australia's North-West for more than 15 years. We have transitioned into an end to end mining and civil equipment solution with a core vision: Resource, Rehaul and Renew. We now have a number of operations through out the Pilbara and Kimberley region. 

We hire, manage, and maintain a fleet of more than 400 pieces of civil construction plant equipment, mining equipment and heavy haulage and bulk haulage vehicles to deliver on this vision. Leveraging our expertise in construction equipment hire, heavy haulage and transportation services in collaboration with a commitment to supporting sustainability has allowed us to deliver a successful service with excellence at its core. Our clients partner with us to deliver their resource projects because we are unique in our ability in providing a genuine pit to port solution. We have invested over $70M of new assets in the past 12 months and have built a reputation of reliable equipment and a talented team.